The Best Fireflies Alternatives in 2026
Tolodora Editorial Team
Independent software reviews for founders and small businesses.
Fireflies.ai has become one of the most widely used AI meeting assistants, joining Zoom, Google Meet, and Microsoft Teams calls to record, transcribe, and summarize conversations into a searchable knowledge base that syncs with CRMs like Salesforce and HubSpot. It's a strong all-rounder, but teams often hit a wall with one specific piece of it: free-tier storage limits, the cost of extra AI credits, or a workflow that doesn't quite match how a sales or product team actually shares meeting insights.
The right alternative depends on what you're optimizing for. If you want real-time captions and mobile capture, live transcription quality matters most; if you want a permanently usable free plan, storage and summary caps matter more than raw feature depth; and if you're a sales team, conversation and revenue intelligence outweigh basic note-taking. The short answer: Fathom and tl;dv offer the most generous free plans, Otter.ai leads on live captions and mobile, and Avoma goes deepest on sales conversation intelligence.
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| # | Tool | Best for | Rating |
|---|---|---|---|
| 1 | Otter.ai | Teams that want reliable real-time captions and transcripts across Zoom, Meet, and in-person conversations via mobile. | 4.0/5 |
| 2 | tl;dv | Budget-conscious sales and customer-facing teams that want free unlimited recording with optional CRM push. | 4.1/5 |
| 3 | Fathom | Individuals and small teams who want a permanently free, no-catch meeting recorder. | 4.2/5 |
| 4 | Avoma | Sales and customer success teams that need conversation analytics and forecasting layered on top of meeting notes. | 3.9/5 |
| 5 | Grain | Customer-facing and product teams that want to clip and share specific moments from calls rather than long summaries. | 4.0/5 |
| 6 | Notta | Global or multilingual teams that need affordable transcription and translation more than deep CRM workflows. | 4.0/5 |
Otter.ai
- Pricing
- 7.8/10
- Functionality
- 8.0/10
- Ease of use
- 9.0/10
- Support
- 7.5/10
What I like
Real-time live transcription and captions during calls, plus one of the most polished mobile apps in the category.
Best for
Teams that want reliable real-time captions and transcripts across Zoom, Meet, and in-person conversations via mobile.
Otter matches Fireflies on core transcription and meeting search but leans harder into live captioning and mobile capture rather than Fireflies' broader integration library and CRM sync. Its free plan caps at 300 minutes/month, and Pro/Business tiers are priced per minute imported rather than around AI-credit bundles like Fireflies.
tl;dv
- Pricing
- 8.5/10
- Functionality
- 8.2/10
- Ease of use
- 8.6/10
- Support
- 7.8/10
What I like
Unlimited free call recording and transcription with no minute caps, plus built-in CRM automation on paid tiers.
Best for
Budget-conscious sales and customer-facing teams that want free unlimited recording with optional CRM push.
tl;dv undercuts Fireflies on the free tier with unlimited recording minutes, versus Fireflies' more limited free storage, though tl;dv's AI summaries are capped at 10 lifetime uses until you upgrade. Paid plans then add CRM sync to HubSpot, Salesforce, and Pipedrive that's broadly comparable to Fireflies' own integrations.
Fathom
- Pricing
- 8.8/10
- Functionality
- 7.9/10
- Ease of use
- 8.9/10
- Support
- 8.0/10
What I like
A genuinely usable free plan — unlimited recordings, transcripts, and storage with no time limits or forced trial.
Best for
Individuals and small teams who want a permanently free, no-catch meeting recorder.
Fathom's free plan is more generous than Fireflies' for raw recording and storage, capped only on advanced AI summaries (5/month free). Fireflies still offers a deeper cross-app searchable knowledge base and a larger native integration library once you're on a paid tier, which Fathom's lighter feature set doesn't fully match.
Avoma
- Pricing
- 6.2/10
- Functionality
- 9.0/10
- Ease of use
- 7.6/10
- Support
- 8.2/10
What I like
Combines meeting recording with genuine revenue intelligence — deal scorecards, coaching analytics, and pipeline insights beyond note-taking.
Best for
Sales and customer success teams that need conversation analytics and forecasting layered on top of meeting notes.
Avoma goes further than Fireflies into sales conversation intelligence and rep coaching, but that depth costs more: its Conversation Intelligence and Revenue Intelligence modules are separate paid add-ons on top of the base per-seat plan, making a fully-loaded seat noticeably pricier than a comparable Fireflies tier.
Grain
- Pricing
- 8.4/10
- Functionality
- 7.8/10
- Ease of use
- 8.5/10
- Support
- 7.6/10
What I like
Built around short, shareable video highlight clips pulled automatically from calls, ideal for customer-story and feedback reels.
Best for
Customer-facing and product teams that want to clip and share specific moments from calls rather than long summaries.
Grain trades Fireflies' broad searchable-transcript library for a sharper focus on highlight clips and story reels built from customer calls. It's the stronger pick when the goal is short, shareable video snippets for stakeholders rather than Fireflies' meeting-wide AI search and CRM-record syncing.
Notta
- Pricing
- 8.7/10
- Functionality
- 7.6/10
- Ease of use
- 8.3/10
- Support
- 7.4/10
What I like
Wide multilingual transcription and translation coverage (58 languages) at one of the lower price points in the category.
Best for
Global or multilingual teams that need affordable transcription and translation more than deep CRM workflows.
Notta generally undercuts Fireflies on price and offers broader language and translation support out of the box, but it doesn't match Fireflies' depth of native CRM integrations and cross-meeting knowledge-base search — it's built more around transcription volume than sales workflow automation.
The verdict
Choose Fathom or tl;dv if you want Fireflies-level recording without the free-tier limits, Otter.ai for live captions and mobile-first capture, Avoma if you need sales conversation and revenue intelligence, Grain for shareable highlight clips, and Notta for affordable multilingual transcription.
Whatever you shortlist, run your real work through it for a week before committing — the right tool is the one that quietly disappears and lets you get back to it. And if you build software like this yourself, you can list it on Tolodora free.
Frequently asked questions
Is there a free alternative to Fireflies.ai?
Yes — Fathom and tl;dv both offer free plans with unlimited meeting recording and storage, which is more generous than Fireflies' free tier. The trade-off is that advanced AI summaries are capped (5/month on Fathom, 10 lifetime on tl;dv) until you upgrade to a paid plan.
Which Fireflies alternative is best for sales teams?
Avoma is built specifically for sales and customer success teams, layering conversation intelligence, deal scorecards, and revenue forecasting on top of meeting recording. Its full feature set costs more once you add the separate Conversation Intelligence and Revenue Intelligence modules on top of the base plan.
Which tool is cheapest for transcription-heavy use?
Notta tends to be the most affordable option for high transcription volume, especially for multilingual transcription and translation across 58 languages, though it has less CRM and sales-workflow depth than Fireflies or Avoma.
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