Knowify

Knowify is construction management software for trade contractors, covering the whole job from bidding through invoicing. Built specifically for the way trades work — and marketed as "the #1 QuickBooks integration in construction" — it combines project management, job costing and service work in one platform so contractors can bid accurately, run jobs profitably and get paid.

What is Knowify?

Knowify manages both project-based construction and service work. On the project side it handles estimating, proposals and contracts, scheduling, change orders, RFIs and submittals, document and photo management, and daily job logs. On the money side it does job costing and budgeting, AIA billing and invoicing, and payment processing — all tied tightly to QuickBooks so the accounting stays accurate without double entry.

Who it's for

Knowify is built for trade contractors — electricians, plumbers, HVAC specialists, painters, remodelers, and concrete and excavation companies. It suits contractors who do both bid/project work and service jobs and want one system that speaks their workflow, from the estimate through job costing to the final invoice.

Key features

• Estimating, proposals and contracts
• Project scheduling and execution with change orders
• RFIs, submittals, document and photo management
• Time and expense tracking and subcontractor management
• Daily job logging and service-work dispatching
• AIA billing, invoicing and payment processing
• Job costing and budgeting with a client portal
• Deep QuickBooks integration and an AI Connector for business intelligence

Job costing that protects margins

Where Knowify stands out is job costing. Contractors live and die by whether a job actually made money, and Knowify tracks real costs — labor, materials, subs, change orders — against the budget throughout the project, so a contractor sees profitability in real time rather than discovering a loss after the fact. Accurate estimating up front and disciplined change-order management keep jobs on the right side of the ledger.

The QuickBooks connection

Knowify's tight, two-way QuickBooks integration is a core selling point — it bills itself as the #1 QuickBooks integration in construction. That means estimates, invoices, costs and payments flow between Knowify and QuickBooks automatically, eliminating the error-prone double entry that plagues contractors using disconnected tools and keeping the books and the jobsite in lockstep.

Project and service work in one place

Many contractors run both scheduled projects and reactive service calls, and Knowify handles both on one platform — project management for the big jobs, service dispatching for the quick ones. Combined with AIA billing for progress payments and a client portal for transparency, it covers the range of work a real trade business does without forcing it into two separate systems. A U.S.-based support team and AI business-intelligence connector round it out.

Win work with professional bids

Knowify helps contractors compete and win before a job even starts. Detailed estimates, proposals and contracts let a contractor present professional, accurate bids — and because those estimates feed directly into job costing, the numbers you win the work on are the same numbers you track against, so there is no disconnect between the bid and reality. A client portal keeps customers informed through the project, reinforcing the professional impression that leads to referrals and repeat work.

Why choose Knowify

For a trade contractor that wants to bid accurately, control job costs and invoice cleanly — with truly seamless QuickBooks accounting — Knowify is a strong, purpose-built choice. Its combination of project and service management, real-time job costing, AIA billing and the industry's leading QuickBooks integration helps contractors grow while keeping every job profitable and the books accurate.