My Music Staff

My Music Staff is studio-management software built specifically for private music teachers and music schools. In use since 2013 and highly rated by the teachers who rely on it, it takes the scheduling, billing and student admin that eats into a music teacher's week and puts it on autopilot — so teachers can focus on teaching, not paperwork.

What is My Music Staff?

My Music Staff centralizes everything a music teaching business needs: student and contact management, lesson scheduling and attendance tracking, automated billing with online payments, and a student/parent portal for lesson notes and resources. It also includes a drag-and-drop website builder, calendar integration and reminders, and multi-teacher access with payroll calculation for studios with several instructors.

Who it's for

My Music Staff serves private in-home lesson instructors, music studios and schools, travelling teachers, and retail lesson programs. Whether it's a solo piano teacher or a multi-teacher music school, the software scales to fit — handling one calendar and a handful of students, or many teachers, rooms and payrolls.

Key features

• Student management and contact organization
• Lesson scheduling and attendance tracking
• Automated billing and online payment processing
• A student/parent portal for lesson notes and resources
• Calendar integration and automated reminders
• A drag-and-drop website builder
• Multi-teacher access and payroll calculation
• Trial-lesson automation

Billing and payments on autopilot

Chasing lesson payments is one of the least enjoyable parts of running a teaching studio, and My Music Staff automates it. Recurring invoices go out on schedule, students and parents pay online, and the system tracks who owes what — removing the awkward money conversations and the spreadsheet many teachers start with. For a studio with dozens of students, that automated billing alone saves hours every month.

Keep students and parents in the loop

The student/parent portal is a standout: students and parents can access lesson notes, practice resources and schedules in one place, and automated reminders cut down on missed lessons. That transparency keeps parents engaged (important when they're paying the bills) and gives students a clear record of what to work on between lessons — which supports retention and progress.

Trusted and well supported

My Music Staff is a Canadian company with a local support team, and it backs new users with a 30-day free trial that needs no credit card. It's rated 4.8/5 across Capterra, GetApp and Software Advice, has earned NAMM "Best in Show" recognition, and supports multiple languages — reflecting a mature, teacher-focused product rather than a generic scheduler.

Your studio's own website

The built-in drag-and-drop website builder lets teachers put up a professional studio site without hiring a developer — showcasing lessons, rates and policies, and giving prospective families an easy way to enquire or book a trial. Paired with the trial-lesson automation, it turns the website into a working front door for the business: a parent finds the site, books a trial, and lands straight in the system, no manual back-and-forth required.

Why choose My Music Staff

For a private music teacher or music school that wants scheduling, billing, student management and a parent portal in one purpose-built system, My Music Staff is a leading choice. Its focus on the specific needs of music teaching, its automated billing and reminders, and its strong support and ratings make it a dependable way to run — and grow — a teaching studio with far less admin.