The Best Todoist Alternatives in 2026
Tolodora Editorial Team
Independent software reviews for founders and small businesses.
Todoist built its reputation on quick natural-language task entry, flexible projects and labels, and clean apps on every major platform, which is why it remains a default pick for personal and small-team task management. But it isn't the only option, and depending on what you value most, another tool may fit better: Apple-only elegance, a fully free Microsoft-backed app, a daily-planning ritual built around your calendar, or an all-in-one workspace that goes beyond simple to-do lists.
We compared six of the most-searched Todoist alternatives on pricing, ease of use, functionality, and support, based on publicly available pricing pages, app store listings, and documentation. If you just want the short version: TickTick is the closest feature-for-feature match at a lower price, Things 3 is the pick for Apple users who want the most polished single-platform experience, and Sunsama is best if you want daily planning built around your calendar rather than a flat task list.
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| # | Tool | Best for | Rating |
|---|---|---|---|
| 1 | TickTick | People who want Todoist-style task management plus habit tracking and time-blocking in one subscription. | 4.3/5 |
| 2 | Things 3 | Mac, iPhone, and iPad users who want a beautifully designed app and are fine paying once instead of subscribing. | 4.0/5 |
| 3 | Microsoft To Do | Anyone already living in Microsoft 365 or Outlook who wants a no-cost, no-frills task list. | 4.1/5 |
| 4 | Any.do | Users who want Todoist-level task management with a stronger built-in calendar and family or team sharing plans. | 4.0/5 |
| 5 | Notion | People who want their task list connected to notes, docs, and project tracking rather than living on its own. | 3.8/5 |
| 6 | Sunsama | People who feel overwhelmed by open-ended task lists and want a structured daily and weekly planning routine instead. | 3.7/5 |
TickTick
- Pricing
- 9.0/10
- Functionality
- 9.0/10
- Ease of use
- 8.5/10
- Support
- 7.8/10
What I like
A single app that bundles tasks, a calendar view, habit tracking, and a built-in Pomodoro timer without feeling bloated.
Best for
People who want Todoist-style task management plus habit tracking and time-blocking in one subscription.
TickTick mirrors Todoist's core workflow, natural-language input, projects, tags, and filters, then adds a calendar view, habit tracker, and Pomodoro timer that Todoist doesn't offer natively. Its premium tier is also noticeably cheaper than Todoist Pro, making it the strongest like-for-like swap for users who want more built in at a lower price.
Things 3
- Pricing
- 7.0/10
- Functionality
- 7.8/10
- Ease of use
- 9.4/10
- Support
- 7.6/10
What I like
One of the most polished, distraction-free task apps available, with a design that feels tailor-made for Apple hardware.
Best for
Mac, iPhone, and iPad users who want a beautifully designed app and are fine paying once instead of subscribing.
Unlike Todoist's cross-platform, subscription-based model, Things 3 is Apple-only and sold as a one-time purchase per device rather than a recurring fee. It trades Todoist's collaboration features and Android/Windows support for a calmer, more opinionated interface that many reviewers consider the gold standard for personal task management on Apple devices.
Microsoft To Do
- Pricing
- 9.8/10
- Functionality
- 6.5/10
- Ease of use
- 8.8/10
- Support
- 7.4/10
What I like
Completely free with no paywalled features, and it syncs natively with Outlook tasks and Microsoft Planner.
Best for
Anyone already living in Microsoft 365 or Outlook who wants a no-cost, no-frills task list.
Microsoft To Do is simpler than Todoist, it lacks Todoist's labels, advanced filters, and karma-style tracking, but it costs nothing at any tier and integrates directly with Outlook and Teams. It's the pick for users who find Todoist's feature set more than they need and want tight Microsoft ecosystem sync instead.
Any.do
- Pricing
- 8.0/10
- Functionality
- 8.0/10
- Ease of use
- 8.6/10
- Support
- 7.6/10
What I like
A clean, calendar-first interface with handy extras like WhatsApp reminders and a built-in daily planner prompt.
Best for
Users who want Todoist-level task management with a stronger built-in calendar and family or team sharing plans.
Any.do covers similar ground to Todoist, recurring tasks, reminders, and a moderate free tier, but leans harder into calendar integration and offers a dedicated Family plan that Todoist doesn't match. Some core features like labels and file attachments sit behind its paid tier, so budget-focused users should compare the free plans closely before switching.
Notion
- Pricing
- 7.2/10
- Functionality
- 9.2/10
- Ease of use
- 6.5/10
- Support
- 7.8/10
What I like
Extreme flexibility, tasks, notes, wikis, and databases live in one workspace that you can customize into almost anything.
Best for
People who want their task list connected to notes, docs, and project tracking rather than living on its own.
Notion isn't a dedicated task manager the way Todoist is, it's a general workspace that you configure into one, which means more setup effort but far more flexibility once built. Teams that already use Notion for documentation or project planning often fold task tracking in rather than running Todoist as a separate tool.
Sunsama
- Pricing
- 4.5/10
- Functionality
- 8.5/10
- Ease of use
- 8.4/10
- Support
- 8.2/10
What I like
A guided daily planning ritual that pulls tasks from other tools, including Todoist, plus your calendar into one focused view.
Best for
People who feel overwhelmed by open-ended task lists and want a structured daily and weekly planning routine instead.
Sunsama isn't a direct replacement for Todoist so much as a layer on top of it, it can actually import tasks from Todoist and other apps and organize them into a guided daily plan alongside your calendar. It has no permanent free tier and costs meaningfully more per month than Todoist Pro, but its structured planning workflow and responsive support are what draw users away from flat task lists.
The verdict
Choose TickTick for the closest all-around match at a lower price, Things 3 or Microsoft To Do if you want a simpler single-platform or free option, Any.do or Notion if you want stronger calendar or workspace integration, and Sunsama if you want guided daily planning instead of an open task list.
Whatever you shortlist, run your real work through it for a week before committing — the right tool is the one that quietly disappears and lets you get back to it. And if you build software like this yourself, you can list it on Tolodora free.
Frequently asked questions
What is the closest free alternative to Todoist?
Microsoft To Do is the most fully-featured free alternative, with no paywalled core features, though it lacks Todoist's labels and advanced filtering. TickTick and Any.do also offer usable free tiers with more built-in features, but cap things like the number of lists or tasks.
Is there a one-time-purchase alternative to Todoist's subscription?
Things 3 is the best-known option here. It's sold as a one-time purchase per Apple device instead of a recurring subscription, though it's limited to Mac, iPhone, and iPad with no Android or Windows apps.
Which Todoist alternative is best for teams, not just individuals?
Notion scales best for teams that want tasks connected to shared docs and project tracking, while Any.do's Teams plan and Todoist's own Business tier are built specifically for shared task and project collaboration.
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